Admin Supervisor

About the role

The Admin Supervisor supports the General Manager and the wider management team by coordinating schedules, communications and day‑to‑day office operations. This role ensures leaders stay prepared, aligned and focused while driving process improvements across the administrative function.

Key responsibilities

• Manage the General Manager’s calendar, schedule appointments and coordinate internal meetings and conference calls.
• Organise travel arrangements, including flights, accommodation and detailed itineraries.
• Prepare briefing materials, reports, presentations, meeting agendas and correspondence accurately and on time.
• Document key meetings, business reviews and strategic planning sessions for the GM.
• Coordinate weekly management team meetings, ensure materials are ready and minutes are recorded and distributed.
• Support cross‑functional projects and initiatives driven by the management team.
• Handle logistics for business visitors, including scheduling, hospitality and on‑site arrangements.
• Settle management team expenses in collaboration with the accounting department and act as a communication bridge between the GM’s office and other departments.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• Minimum 5 years of experience in an executive assistant or senior administrative role.
• Fluent in English and Arabic with strong verbal and written communication skills.
• Excellent organisational, multitasking and problem‑solving abilities, able to work under pressure.
• Professional discretion and ability to handle sensitive information.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook