Executive Assistant – Remote

About the role

Palm Outsourcing is seeking a highly organised Executive Assistant to support the Managing Director of a UK‑based creative agency. The role is fully remote, working Monday‑Friday 9 AM‑6 PM UK time, with potential for flexible hours. You will act as a trusted partner, handling both professional and personal priorities with discretion.

Key responsibilities

• Manage the MD’s calendar, appointments and daily to‑do list.
• Run a brief daily alignment call to set priorities.
• Coordinate personal travel, including flights, accommodation and itineraries.
• Maintain a centralised view of personal, financial and legal deadlines.
• Track personal expenses, flagging discrepancies or duplicate charges.
• Provide general admin support: document handling, meeting notes and follow‑up actions.
• Manage incoming inquiries on the MD’s behalf with confidentiality.

Required profile

• Fluent written and spoken English.
• 1‑2 years experience as an Executive Assistant, PA or similar high‑trust role.
• Exceptional organisation, prioritisation and time‑management abilities.
• Strong written and verbal communication skills, confident with external parties.
• Ability to work independently and solve problems with minimal direction.
• Comfortable using AI research tools such as ChatGPT or Claude.
• Based in or east of CET to align with the MD’s schedule.

What we offer

• Top‑of‑market salary paid in GBP/USD.
• Fully remote work with potential for flexible hours.
• Long‑term job security and growth opportunities within Palm Outsourcing.