Administrative Officer – Part‑Time

About the role

The Administrative Officer will ensure the smooth day‑to‑day operation of the office by providing comprehensive administrative support, coordinating activities, and maintaining accurate records. This part‑time position contributes to an organized, efficient, and productive work environment.

Key responsibilities

• Manage daily office operations and administrative tasks.
• Coordinate office supplies, equipment, and facility requirements.
• Maintain and organize company records, files, and documentation.
• Prepare reports, letters, memos and other administrative documents.
• Schedule meetings, appointments and conference rooms.
• Arrange travel, accommodation and transportation when needed.
• Handle incoming calls, emails and correspondence professionally.
• Assist in preparing and monitoring administrative budgets and expenses.
• Liaise with vendors, service providers and contractors.
• Support onboarding activities for new employees, including workspace setup.
• Monitor office maintenance to ensure a safe, clean and organized workplace.
• Track inventory of office supplies and place purchase requests.
• Help organize company events, meetings and internal activities.
• Ensure compliance with company administrative policies and procedures.

Required profile

• Bachelor’s degree in Business Administration, Administration or a related field.
• 2–5 years of experience in administration or office management.
• Experience in a corporate environment is preferred.
• Excellent organizational, time‑management and communication skills.
• Strong problem‑solving, decision‑making and attention‑to‑detail abilities.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with document management and filing systems.
• Basic reporting and data analysis capabilities.
• Knowledge of office management procedures.
• Familiarity with ERP or office management systems (advantage).