CEO Personal Assistant – Executive Support

About the role

The CEO Personal Assistant provides high‑level administrative and operational support to the Chief Executive Officer, ensuring smooth coordination of meetings, communications, and travel. This role is pivotal in maintaining efficient workflow and facilitating strategic follow‑up across the organization.

Key responsibilities

• Schedule and attend CEO meetings, both virtual and on‑site, preparing agendas and required documents.
• Record accurate Minutes of Meeting, capture decisions, action items and deadlines, and distribute them promptly.
• Track and follow up on assigned actions, escalating delays to the CEO as needed.
• Manage daily executive tasks, including correspondence, presentation preparation, and confidential document handling.
• Organise all travel arrangements for the CEO and senior staff, covering flights, hotels, visas, and itineraries.
• Facilitate communication between the CEO and internal/external stakeholders, ensuring timely information flow.
• Maintain organized records of meetings, reports, and strategic decisions, and prepare periodic follow‑up reports.

Required profile

• Bachelor’s degree in Business Administration or a related field (preferred).
• 3–4 years of experience as an Executive Assistant, Personal Assistant, or Administrative Coordinator.
• Strong organisational, time‑management and attention‑to‑detail abilities.
• Excellent written and verbal communication skills in English and Arabic.

Required skills