Executive Secretary

About the role

Crystal Mind is looking for a highly organized Executive Secretary to support senior management in its Cairo office. The role ensures smooth administrative operations, manages executive schedules, and acts as a central communication hub for internal and external stakeholders.

Key responsibilities

• Maintain and coordinate executives’ calendars, appointments and daily itineraries.
• Arrange meetings, prepare agendas, and record accurate minutes.
• Handle correspondence, emails and documentation with professionalism.
• Maintain organized digital and physical filing systems.
• Prepare reports, presentations and official documents as required.
• Serve as the primary point of contact between management and stakeholders, following up on action items.
• Coordinate travel bookings, itineraries and related logistics.
• Support office management tasks and other executive requirements.

Required profile

• 3–6 years of experience as an Executive Secretary or Executive Assistant.
• Previous experience in a corporate or technology environment is preferred.
• Bachelor’s degree in Business Administration, Management or a related field.
• Excellent organizational, time‑management and communication skills.
• High level of professionalism, confidentiality and ability to multitask.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

What we offer

• Opportunity to work in a well‑established, growing technology company.
• Exposure to executive‑level decision making and dynamic business operations.
• Collaborative, professional and supportive work environment.
• Competitive compensation package and clear career growth paths.