Administrative Personal Assistant (Oil & Gas)

About the role

We are seeking an experienced Administrative Personal Assistant to support the Regional EMED Office of a leading UAE‑based oil and gas company in its Egypt hub. The role ensures smooth daily operations, provides high‑level personal assistance, and coordinates internal and external interactions.

Key responsibilities

• Provide personal assistance and correspondence handling for the Regional EMED Office, routing communications appropriately.
• Manage calendars, diaries, and visitor scheduling, ensuring preparation of required documents for meetings.
• Arrange meetings, draft agendas, take minutes, and support presentation development.
• Act as first point of contact for internal and external parties, screening and prioritising requests.
• Oversee office operational needs such as supplies, repairs, deliveries, and vendor coordination.
• Prepare weekly/monthly reports on spending, maintenance issues, and service provider follow‑ups.
• Handle financial tasks including monthly payment reconciliation, petty‑cash management, and preparation of purchase requisitions and cash calls.
• Coordinate travel arrangements, onboarding logistics, and small internal events.

Required profile

• 3–6 years of experience in office administration or personal assistance.
• Strong organizational and time‑management abilities with a proactive, can‑do attitude.
• Excellent communication skills and ability to interact with senior stakeholders and vendors.
• Detail‑oriented with the capacity to handle confidential information.

Required skills

• Oracle (for purchase requisitions and financial tracking)