Board Secretariat Officer

About the role

The Board Secretariat Officer provides essential administrative support to ensure smooth operation of board and AGM meetings, while maintaining accurate records and office systems. This role is pivotal for effective governance and coordination within a banking environment.

Key responsibilities

• Maintain and improve office data management, filing, and archiving systems.
• Coordinate administrative procedures and ensure all documentation is up‑to‑date.
• Organise logistics for Board and AGM meetings, including room bookings and tele/video‑conference setup.
• Manage the Board calendar, schedule meetings, and prepare related correspondence.
• Draft resolutions, memoranda, notices and other reports for senior management review.
• Respond promptly to inquiries, handle requests independently, and prepare regular reports.
• Liaise with vendors, suppliers and internal stakeholders to ensure seamless operations.
• Monitor office supplies, especially those required for Board documentation.
• Receive, document and distribute mail and courier deliveries.
• Conduct research and compile information to support issue analysis and problem‑solving.
• Uphold professionalism, punctuality, health‑and‑safety standards, and confidentiality.

Required profile

• Bachelor’s degree in Commerce, Business Administration, Arts or a related field.
• 2–4 years of administrative experience, preferably in board secretarial functions.
• Fluent in English and Arabic with strong bilingual writing and translation abilities.
• High accuracy and understanding of general banking operations.
• Adaptable to new tools, systems and techniques.
• Proactive, self‑motivated, confidential and professional attitude.

Required skills

What we offer

• Opportunity to work within a dynamic banking environment.
• Professional development and continuous learning support.