Executive Assistant & Bookkeeper (Part‑time, US Eastern hours)

About the role

We are seeking a highly organized, detail‑oriented Executive Assistant & Bookkeeper to support day‑to‑day operations remotely. The role is split evenly between executive support—managing calendars, inboxes, travel and communications—and bookkeeping duties such as invoicing, expense tracking, reconciliations and monthly reporting.

Key responsibilities

• Manage and prioritize the executive’s calendar, schedule meetings across time zones and resolve conflicts.
• Monitor email and other inboxes, triage messages, respond on the executive’s behalf and track follow‑ups.
• Coordinate travel itineraries, accommodations and prepare meeting agendas and briefing notes.
• Prepare documents, presentations, spreadsheets and reports; take minutes and track action items.
• Organize and maintain files in cloud storage for easy retrieval.
• Record daily financial transactions in QuickBooks, Xero or Wave.
• Prepare and send client invoices, track receivables and follow up on overdue payments.
• Process bills and expenses, categorize transactions and keep digital receipts.
• Reconcile bank, credit‑card and payment‑platform accounts regularly.
• Produce monthly profit & loss, cash‑flow and expense summaries for the owner.
• Support payroll and contractor payments, preparing records for the accountant at tax time.

Required profile

• Prior experience supporting U.S.-based companies and understanding U.S. business norms.
• Availability to work Monday‑Thursday evenings in Riyadh (5:00‑9:00 PM AST) to align with U.S. Eastern business hours.
• Proven experience as an executive/administrative assistant and in a bookkeeping or accounts role.
• Solid knowledge of bookkeeping principles and accounting software (QuickBooks, Xero or similar).
• Excellent written and verbal communication skills in English.

Required skills

• QuickBooks, Xero or Wave accounting software.
• Google Workspace or Microsoft 365 productivity suite.
• Calendar and email management tools.
• Cloud storage platforms for file organization.