Executive Assistant & Recruitment Operations Coordinator

About the role

We are looking for a highly organized Executive Assistant & Recruitment Operations Coordinator to support the Managing Partner of SylvCare Talent, a boutique healthcare executive search firm. The role is fully remote based in Egypt and focuses on streamlining recruitment processes, providing executive support, and contributing to business development activities.

Key responsibilities

• Coordinate physician recruitment projects from sourcing to interview stage, ensuring candidate documentation is complete and uploaded to the ATS.
• Maintain and update candidate records, databases, and CRM systems; schedule interviews and manage communication between physicians and clients.
• Format and brand physician CVs according to company standards, create executive summaries and submission packs.
• Provide executive assistance to the Managing Partner, including calendar management, meeting preparation, travel arrangements, and follow‑up actions.
• Support business development by maintaining client databases, tracking outreach, researching healthcare organisations, and assisting with LinkedIn content scheduling.
• Develop and maintain SOPs, templates for candidate submissions, interview coordination, and credential collection; identify inefficiencies and recommend process improvements.

Required profile

• Strong organizational and detail‑oriented mindset with the ability to manage multiple priorities.
• Proactive ownership and follow‑through to ensure deadlines are met.
• Excellent written communication skills for preparing CVs, executive summaries, and client updates.
• Experience in recruitment coordination or executive support, preferably within healthcare.
• Comfort working remotely and independently while collaborating with a global team.

Required skills