Executive Assistant to CIO – Investment Division

About the role

The Investment Division Platform Assistant / Executive Assistant to the CIO serves as the operational backbone of the CIO’s Office. This specialist role provides high‑level support, ensuring the CIO’s time is managed efficiently and that all division activities are coordinated smoothly.

Key responsibilities

• Manage the CIO’s calendar end‑to‑end, prioritize meeting requests, resolve conflicts and prepare briefing materials.
• Arrange complex domestic and international travel, including flights, accommodation, visas and detailed itineraries.
• Coordinate Investment Committee, Board and senior management meetings: scheduling, agenda preparation, attendance management and logistics.
• Draft and edit professional correspondence, briefing notes, reports and high‑quality PowerPoint presentations.
• Screen, prioritize and organize incoming communications, ensuring timely responses and escalations.
• Maintain confidential investment documents, transaction files, NDA records and virtual data rooms with proper version control and access permissions.
• Act as the central administrative coordination point across the Investment Division, supporting cross‑functional workflows.

Required profile

• Proven experience in executive assistance or senior administrative support.
• Exceptional organizational skills with the ability to manage multiple priorities.
• Strong written communication skills and attention to detail.
• Ability to handle confidential information with discretion.
• Proactive, solution‑oriented mindset and capacity to work autonomously.

Required skills

• Microsoft PowerPoint