Executive Secretary – Banking Sector

About the role

The organization is seeking an experienced Executive Secretary to provide high‑level administrative and secretarial support within its banking division. The role involves managing documentation, coordinating meetings, supervising office operations, and handling travel logistics for senior staff.

Key responsibilities

• Prepare, file, photocopy, scan, and manage correspondence and other documents.
• Maintain organized filing systems and translate documents as needed.
• Handle incoming mail and distribute it to the appropriate departments.
• Draft meeting agendas, record minutes, and coordinate meeting logistics.
• Manage office supplies, stationery, buffet provisions, and oversee maintenance, furnishing, and renovation projects.
• Supervise security personnel, office assistants, cleaning staff, and receptionists; act as backup for the Personal Assistant.
• Arrange business travel, flight bookings, hotel reservations, transportation, and visa appointments; prepare travel‑related documentation.
• Coordinate meeting‑room reservations and related logistics.

Required profile

• Bachelor’s degree in Business Administration or a related field (Office Management certification is a plus).
• Minimum 7 years of experience in an Executive Secretary, Executive Assistant, or similar administrative role.
• Proficiency with office equipment and administrative systems.
• Strong customer‑service orientation and high level of professionalism.
• Excellent communication, interpersonal, organizational, and time‑management abilities.
• Ability to multitask, work under pressure, and maintain confidentiality.
• Flexible, adaptable, proactive attitude with a positive outlook.

Required skills