Facility Management & Admin Specialist

About the role

We are looking for a Senior Facility & Administration Specialist to ensure smooth operation of our retail facilities and provide comprehensive administrative support. The role combines facility management, procurement, fleet coordination and employee services to uphold operational excellence across our branches.

Key responsibilities

• Supervise cleaning staff, office boys, facility supervisors and catering services.
• Maintain workplace readiness, office organization, cleanliness and overall operational efficiency.
• Manage office supplies, stationery, consumables and administrative inventory.
• Coordinate employee transportation schedules and fleet maintenance, including tires, batteries, GPS and preventive maintenance.
• Monitor fuel consumption and liaise with fuel providers.
• Handle company mobile SIM cards, telecom services, internet lines and invoice follow‑up.
• Support employees with private medical insurance and benefits coordination.
• Ensure compliance with building licences, insurance, health & safety requirements and vehicle legal documentation.
• Coordinate with vendors, suppliers, maintenance providers and governmental entities.
• Provide administrative assistance to operational departments.

Required profile

• 3–6 years of experience in facility and office administration, medical and transportation coordination.
• Background in retail, FMCG, logistics or multi‑branch organisations is preferred.
• Strong organisational, operational follow‑up and multi‑tasking abilities in a fast‑paced environment.
• Excellent communication, coordination and vendor‑management skills.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft PowerPoint.