Legal Secretary – Administrative Support for Lawyers

About the role

The Legal Secretary provides comprehensive administrative support to lawyers within a regional law firm. You will handle a variety of document‑related tasks, manage calendars, and assist with billing processes, ensuring smooth day‑to‑day operations for the legal team.

Key responsibilities

• Provide administrative assistance to one or more lawyers, including calendar management, travel arrangements, and meeting coordination.
• Transcribe, format, edit, and distribute legal documents, graphics, and data as required.
• Assist with proofreading, amending, and processing legal documents and, when needed, support courtroom procedures.
• Prepare invoices, track reimbursable expenses, and follow up on client payments in collaboration with finance.
• File, scan, copy, and fax legal documents promptly and accurately.
• Screen, direct, and prioritize incoming calls and emails for lawyers.

Required profile

• Minimum 5 years of secretarial experience in a professional services environment.
• Familiarity with legal terminology and documents.
• Excellent written and oral communication skills in English.
• Strong time‑management, organizational, and problem‑solving abilities.
• Professional demeanor with the ability to build relationships with senior executives.

Required skills

• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Outlook
• Document management systems
• Transcription software
• Dictaphone usage