Payroll & Stock Administration Assistant

About the role

We are seeking a detail‑oriented Payroll & Stock Administration Assistant to join our Finance team. The role supports day‑to‑day payroll processing for U.S. employees and assists with equity plan administration, providing accurate and timely services to internal stakeholders.

Key responsibilities

• Process bi‑weekly payroll for U.S. staff, including new hires, terminations, salary changes and deductions.
• Maintain and update employee records in the payroll system and reconcile payroll reports.
• Support garnishment, tax withholding, benefit deductions and assist with payroll tax filings and year‑end activities such as W‑2 preparation.
• Administer equity plans (RSUs, ESPP), process grants, vesting schedules and releases, and keep equity records accurate.
• Coordinate with external brokers, transfer agents and legal teams, and prepare equity‑related reporting for financial statements and SEC disclosures.
• Respond to employee inquiries regarding pay, deductions, payroll policies and equity awards.

Required profile

• 1–2 years of experience in payroll processing, equity administration or a related HR/Finance support role.
• Strong attention to detail, accuracy in data entry and ability to handle confidential information.
• Excellent organizational and time‑management skills with the ability to meet deadlines.
• Effective written and verbal communication skills.

Required skills

• Proficiency in Microsoft Excel (VLOOKUP, pivot tables).
• Experience with Rippling for payroll and HR administration.
• Familiarity with Workday HCM or payroll workflows.
• Knowledge of Solium Shareworks or similar equity administration platforms.