Administration Manager – Facilities & Office Services

About the role

The Administration Manager will oversee daily administrative operations across all Your Parts offices and facilities in Cairo. This role ensures safe, efficient, and cost‑effective environments that support smooth business performance.

Key responsibilities

• Manage facilities operations, maintenance, and readiness for offices, warehouses and branches.
• Oversee front‑desk, mail, hospitality, cleaning and general office services.
• Source and purchase office supplies, equipment and furniture, negotiating contracts to optimise cost.
• Administer lease agreements, renewals, utilities and service contracts, maintaining accurate records.
• Maintain the fixed‑asset register, control custody, transfers and conduct periodic physical counts.
• Implement health, safety and security measures, ensuring compliance with civil‑defense and licensing requirements.
• Prepare and monitor the annual administration budget, reporting variances and identifying savings.
• Develop and enforce administrative policies such as office access, travel and meeting facilities.
• Coordinate travel arrangements and logistics for company events and meetings.
• Lead, schedule and develop the administration team across locations.
• Collaborate with HR, Finance and Operations on onboarding, workspace planning and office expansions.

Required profile

• Proven experience in facilities and office administration management.
• Strong leadership and team‑development capabilities.
• Excellent organizational, budgeting and cost‑control skills.
• Knowledge of health, safety, security and licensing regulations.
• Ability to negotiate with vendors and manage contracts effectively.

Required skills