Document Control Specialist

About the role

The Document Control Specialist ensures that all project‑related documents and drawings are accurately captured, stored, and distributed across the organization. You will act as the central point for document management, maintaining confidentiality and traceability of sensitive information.

Key responsibilities

• Copy, scan, store, and file physical and digital documents, including contracts, manuals, and workflows.
• Check documents for accuracy, edit files as needed, and create reusable templates.
• Distribute controlled copies of the latest approved documents and drawings to internal teams, subcontractors, and suppliers.
• Maintain an up‑to‑date Document/Drawing register and electronic platform, ensuring easy traceability.
• Prepare ad‑hoc project reports and retrieve files on request.
• Participate in establishing a document numbering system for new projects.
• Monitor compliance with the Document/Drawing Control procedure and ensure sufficient Document Controllers are available in each cost centre.

Required profile

• Strong attention to detail and ability to maintain confidentiality.
• Organised, with a focus on accurate record‑keeping and traceability.
• Ability to work independently and support multiple project teams.

Required skills