Document Control Specialist

About the role

The Document Control Specialist is responsible for managing the flow of project documentation, ensuring that all files are accurate, up‑to‑date, and securely stored. This role supports internal teams and external partners by providing reliable access to controlled documents and drawings.

Key responsibilities

• Copy, scan, and store physical and digital documents while checking for accuracy.
• Edit and update contracts, technical manuals, workflows, and other project files.
• Distribute project‑related copies to internal teams, subcontractors, and suppliers.
• Maintain both physical and electronic filing systems, including a document/drawing register.
• Create and manage document templates for future use.
• Retrieve files on request from employees and clients.
• Monitor implementation of the Document/Drawing Control procedure and ensure controlled copies of the latest approved documents are available.
• Participate in establishing a document numbering system for new projects.
• Prepare ad‑hoc project reports as needed while maintaining confidentiality of sensitive information.

Required profile

• Strong attention to detail and high level of accuracy.
• Ability to maintain confidentiality around contracts and sensitive data.
• Organizational skills to manage multiple document streams simultaneously.
• Effective communication with internal teams, subcontractors, and suppliers.

Required skills

• Proficiency with document management software and electronic filing platforms.
• Knowledge of document numbering and version control procedures.

What we offer

• Opportunity to work on diverse projects within a collaborative environment.
• Professional development in document control best practices.