Events Admin Specialist

About the role

Legacy, a Hassan Allam Holding company operating the Grand Egyptian Museum, is looking for a detail‑oriented Events Admin Specialist. Reporting to the Events Section Head, you will ensure smooth behind‑the‑scenes operations for cultural programs, corporate functions, private events and public activations.

Key responsibilities

• Manage administrative processes for event planning, including purchase orders, invoice processing, approvals and financial record‑keeping.
• Prepare and maintain event documentation such as timelines, run‑of‑show schedules, floor plans, briefing packs and attendance registers.
• Liaise with vendors and service providers to obtain quotations, confirm bookings, track deliverables and keep supplier records up to date.
• Coordinate internal communication across departments to ensure event logistics and deadlines are clearly communicated.
• Maintain organized filing systems for contracts, agreements, correspondence and post‑event reports.
• Support budget tracking, monitor expenditures against approved budgets and flag discrepancies.
• Draft and manage event‑related correspondence and assist in post‑event reporting.
• Maintain the team’s administrative calendar, schedule meetings, prepare agendas and circulate minutes.

Required profile

• 2–4 years of administrative experience, preferably in events, hospitality, cultural or entertainment settings.
• Strong command of document management, purchase order workflows and budget tracking.
• Excellent organizational abilities and capacity to handle multiple priorities.
• Fluent written and verbal communication in Arabic and English.

Required skills

• Microsoft Word
• Microsoft Excel (advanced tracking and reporting)
• Microsoft PowerPoint