Executive Assistant

About the role

The Executive Assistant provides high‑level administrative and strategic support to senior leadership, handling complex scheduling, communications, and confidential information. This role acts as a trusted liaison between the executive and internal or external stakeholders.

Key responsibilities

• Manage and prioritize a fast‑changing calendar across multiple time zones, including travel logistics and meeting preparation.
• Screen and handle correspondence, drafting responses on the executive’s behalf.
• Coordinate domestic and international travel, visas, and private aviation when required.
• Prepare briefing materials, presentations, and reports for meetings.
• Serve as gatekeeper and liaison with board members, investors, family members, and senior stakeholders.
• Maintain discretion with highly confidential financial and personal information.
• Track action items and follow up on deliverables across business units.
• Manage expenses, invoices, and basic budget tracking.
• Organise events, board meetings, and off‑site sessions.
• Support ad‑hoc personal and household matters as needed.

Required profile

• 5+ years of experience as an Executive Assistant, preferably supporting C‑suite or family‑office leadership.
• Exceptional organizational skills with strong attention to detail.
• Excellent written and verbal communication; bilingual Arabic/English is a plus.
• High discretion and sound judgment when handling sensitive information.
• Ability to work under pressure and adapt to shifting priorities.

Required skills

• Proficiency in Microsoft Office.
• Experience with calendar/email management systems.
• Familiarity with travel booking tools.