Executive Secretary

About the role

WAJJAD is seeking an Executive Secretary to join its Cairo office on a full‑time, on‑site basis. You will provide high‑level administrative support to senior leadership, ensuring smooth day‑to‑day operations and professional interaction with internal and external stakeholders.

Key responsibilities

• Manage executives’ calendars, schedule meetings, and coordinate travel arrangements.
• Prepare agendas, take minutes, and distribute documentation for internal and external meetings.
• Handle confidential correspondence and maintain organized records and filing systems.
• Support company secretarial duties, including board‑meeting logistics and formal stakeholder communication.
• Act as a primary point of contact for teams and partners, ensuring timely responses and follow‑up.
• Produce basic reports, presentations, and assist with overall office operations.

Required profile

• Strong clerical abilities: document management, filing, data entry, and record keeping.
• Excellent written and verbal communication with diverse stakeholders.
• Experience in company secretarial work such as board‑meeting coordination and minute preparation.
• Proven executive administrative assistance, including calendar and travel management.
• High level of discretion, integrity, and professionalism when handling sensitive information.
• Organizational and time‑management skills to prioritize multiple tasks in a fast‑paced environment.
• Relevant diploma or bachelor’s degree in business administration, management, or a related field is preferred.
• Previous experience supporting executives in technology or professional‑services settings is an advantage.

Required skills

• Proficiency with Microsoft Office suite.
• Proficiency with Google Workspace.