Executive Secretary to CEO

About the role

We are looking for a proactive Executive Secretary to support our CEO at ESDAMESDAM’s Cairo branch. The role involves managing the CEO’s schedule, coordinating business visits, and ensuring smooth communication across the organization and external partners.

Key responsibilities

• Manage the CEO’s daily calendar, appointments, meetings and travel arrangements.
• Organise business visits within Egypt, coordinating meetings with clients, partners, government entities and other stakeholders.
• Monitor operational activities of the Cairo branch and prepare regular reports for the CEO.
• Coordinate with the Branch Manager and department heads to follow up on executive decisions, tasks and project progress.
• Prepare professional reports, presentations, official correspondence and meeting minutes.
• Handle confidential documents and sensitive information with discretion.
• Manage executive communications, including emails and phone calls, on behalf of the CEO.
• Maintain digital and physical records, assist in recruitment interviews and coordinate company events.
• Perform any additional administrative duties assigned by the CEO.

Required profile

• Proven experience as an Executive Assistant, Executive Secretary or similar role.
• Fluent English; additional languages are a strong advantage.
• Excellent communication, organization and time‑management abilities.
• High level of integrity and ability to maintain strict confidentiality.
• Professional appearance and strong attention to detail.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook