Office & HR Coordinator

About the role

We are looking for a proactive Office & HR Coordinator to support daily office operations, HR processes, and the CEO’s executive agenda. This mid‑level position offers exposure to both administrative and human‑resource functions within a fast‑moving marketing communications agency.

Key responsibilities

• Manage daily office operations and ensure all facilities and supplies are available.
• Handle general administrative tasks, maintain organized office systems and records.
• Coordinate the hiring process: post jobs, screen candidates, schedule interviews, and support onboarding in partnership with department heads.
• Maintain employee records and assist with day‑to‑day HR operations.
• Serve as a liaison between management and staff on routine matters.
• Manage the CEO’s calendar, meetings, and priorities; prepare agendas and follow up on action items.
• Exercise judgment on minor operational issues on behalf of the CEO when required.
• Facilitate internal communication and workflow across teams while handling confidential information with discretion.

Required profile

• 1–3 years of experience in HR administration, recruitment, or office management within a marketing, advertising, communications, or events agency.
• Comfortable working directly with senior management/CEOs in a fast‑moving environment.
• Strong organizational skills and high discretion with confidential information.
• Bilingual Arabic and English (spoken and written).

Required skills

• Familiarity with recruitment platforms such as LinkedIn Recruiter and Wuzzuf.