Personal Assistant to Managing Director

About the role

The company is seeking a proactive Personal Assistant to provide comprehensive administrative and executive support to the Chief Operating Officer. The role involves managing daily schedules, coordinating travel, and ensuring seamless communication across the organization.

Key responsibilities

• Manage the COO’s calendar, meetings, appointments, travel arrangements, and executive engagements.
• Prepare high‑quality presentations, reports, briefing materials, and business correspondence in English and Arabic.
• Attend meetings, draft minutes, and follow up on action items to ensure timely completion.
• Coordinate cross‑functional projects, monitor action plans, and track progress against key initiatives.
• Act as the primary point of contact between the COO and internal departments, external stakeholders, clients, and official entities.
• Maintain accurate document control systems, records, reports, and confidential files.
• Support the preparation of executive summaries, business updates, and management reports.
• Handle sensitive information with professionalism and discretion.
• Ensure smooth communication flow and timely follow‑up on pending tasks and approvals.

Required profile

• Bachelor’s degree in Business Administration, Mass Communication, Public Relations, Marketing, or a related field.
• Minimum 3 years of experience as an executive or personal assistant, office manager, or in a similar administrative role.
• Previous experience in hospitality or real estate is highly preferred.
• Strong presentation and executive reporting abilities.
• Full proficiency in written and spoken English and Arabic.

Required skills

• Advanced PowerPoint skills for creating professional, business‑focused presentations.