Pre Onboarding Administrator

About the role

We are seeking a detail-oriented and proactive Pre Onboarding Administrator to join our team. In this role, you will provide flexible and efficient administrative support across the recruitment lifecycle, acting as the key contact for all process-related queries. You will work closely with recruiters, hiring managers, and stakeholders to ensure a smooth and compliant recruitment experience.

Key responsibilities

• Manage core recruitment administration tasks such as job postings, interview scheduling, offer management, onboarding, and system updates.
• Handle complex requests and support junior team members through training and buddying.
• Maintain accurate reports, trackers, and documentation, including the Operations Manual.
• Ensure data accuracy and compliance with internal and client policies.
• Collaborate with recruiters, hiring managers, vendors, and other stakeholders.
• Provide first‑line support for escalations and process updates.
• Contribute to process‑improvement projects focused on efficiency and cost savings.
• Oversee work allocation and quality checks for other coordinators.
• Fully utilize recruitment technology and automation tools.

Required profile

• Growth mindset and adaptability to change.
• Strong communication and stakeholder partnering.
• Critical thinking and prioritization.
• Mentoring and knowledge sharing.

Required skills

• Proficiency in MS Office.
• Experience with recruitment systems.
• Strong data literacy and admin‑tech skills.
• Background in recruitment administration.
• Ability to deliver training and write SOPs.