Project Assistant – Aswan

About the role

The Project Assistant will support the smooth implementation of all project activities in Aswan, working closely with the Project Manager and various supportive departments. The role involves handling administrative, procurement, and financial tasks while ensuring compliance with Save the Children policies.

Key responsibilities

• Implement activities according to the work plan, timeline, and budget under the guidance of the Project Manager.
• Lead the preparation of project events, including scheduling, logistics, and material coordination.
• Assist in developing project plans covering programmatic and procurement components.
• Prepare payments, advances, and settle open advances.
• Track project expenses, maintain financial documents, and monitor cash flow.
• Support the Project Lead in developing and monitoring offline trackers.
• Process procurement requests and ensure timely delivery of goods.
• Coordinate meetings with stakeholders and maintain updated financial trackers.
• Maintain a coherent documentation system for both hard and soft copies of project documents.
• Participate in data collection and entry when required.
• Ensure adherence to SCI policies and procedures to improve operational efficiency.

Required profile

• Experience in project administration, procurement, and financial operations.
• Ability to coordinate events, manage documentation, and maintain accurate trackers.
• Familiarity with child safeguarding Level 3 requirements, involving regular contact with children or young people.
• Strong organizational skills and attention to detail.

Required skills