Administrative Assistant

About the role

The Administrative Assistant provides high‑level support to the Executive Office, ensuring smooth communication across departments and efficient handling of daily administrative tasks.

Key responsibilities

• Coordinate and organize meetings, prepare agendas, and record minutes.
• Handle incoming and outgoing correspondence, emails, and phone calls professionally.
• Prepare reports, presentations, letters, and other business documents.
• Follow up on assigned tasks and ensure timely completion of action items.
• Facilitate communication between the Executive Office and all company departments.
• Organize, maintain, and archive confidential files and documents.
• Arrange business travel, accommodation, transportation, and itineraries.
• Screen and prioritize requests, correspondence, and appointments.
• Monitor deadlines and provide timely reminders to the Executive.
• Assist in preparing operational reports and executive summaries.
• Support the Executive in managing special projects and strategic initiatives.
• Maintain strict confidentiality of sensitive company information.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Minimum 3 years of experience as an Executive Assistant or Personal Assistant.
• Very good command of English, both written and spoken.
• Strong organizational, time‑management, and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• High level of professionalism, discretion, and confidentiality.
• Experience in the Real Estate industry is preferred.
• Residence in Sheikh Zayed or 6th of October is preferred.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook