Administrative Assistant – Office Support

About the role

Intlaqaa is seeking an Administrative Assistant to provide comprehensive office support in its Sheikh Zayed location. The role involves handling communications, managing schedules, maintaining records, and supporting senior staff.

Key responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute emails, memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Required profile

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment such as printers and fax machines

Required skills

• Microsoft Excel
• Microsoft PowerPoint