Administrative Data Entry File Clerk (Remote)

About the role

We are looking for a meticulous Administrative Data Entry File Clerk to support our remote team. You will be responsible for organizing digital records, ensuring data accuracy, and maintaining compliance with governance standards.

Key responsibilities

• Receive and index files from shared inboxes, portals, ticketing tools, and cloud folders.
• Apply standardized naming conventions, folder structures, and metadata (client/project ID, date, category, version, region).
• Convert and compress documents, manage final/draft/archived libraries, and apply retention tags.
• Perform daily quality checks for duplicates, misfiles, missing pages, and unreadable scans; log errors and suggest process improvements.
• Handle sensitive records with strict access controls, follow retention schedules, legal holds, and support audit retrieval.
• Collaborate with HR, Finance, Operations, Legal, and Customer teams to clarify requirements and provide status updates.

Required profile

• Experience in records management, administrative support, clerical work, or document control.
• Strong attention to detail and ability to follow naming/filing rules consistently.
• Comfort handling confidential information and adhering to strict procedures.

Required skills

• Cloud storage platforms (Google Drive, SharePoint, Dropbox)
• Document tools (Adobe Acrobat or equivalents)
• Spreadsheets (Excel or Google Sheets)
• Ticketing systems (Jira, Asana, ServiceNow)
• E‑signature platforms
• Basic office productivity tools