Administrative Data Entry File Clerk (Remote)

About the role

We are looking for a detail‑oriented Administrative Data Entry File Clerk to support our remote team. You will be responsible for maintaining digital files, updating databases, and ensuring that all records are accurately indexed and stored.

Key responsibilities

• Receive and index files from shared inboxes, portals, ticketing tools and cloud folders, confirming document type, required fields, signatures and attachments.
• Apply standardized naming conventions and folder structures; convert formats (PDF merge/split, image‑to‑PDF, compression) and label versions.
• Maintain controlled libraries with retention tags, distinguishing final, draft and archived records.
• Perform daily quality checks for duplicates, misfiles, missing pages or unreadable scans; flag exceptions and route them with clear notes.
• Handle sensitive records with strict access controls, follow retention schedules, legal holds and deletion rules, and support audit retrieval.
• Collaborate with HR, Finance, Operations, Legal and Customer teams to clarify file requirements and provide status updates on backlog and turnaround times.

Required profile

• Experience in records management, administrative support, clerical work or document control (preferred).
• Strong attention to detail and ability to follow naming and filing rules consistently.
• Comfort handling confidential information and adhering to strict procedures.
• Basic computer proficiency with file systems, spreadsheets, PDFs and collaboration tools.

Required skills

• Cloud storage platforms (Google Drive, SharePoint, Dropbox).
• Document tools such as Adobe Acrobat.
• Spreadsheet applications.
• Ticketing systems (Jira, Asana, ServiceNow).
• E‑signature platforms.
• Standard office productivity software.