Document Administrator

About the role

We are looking for a highly organized Document Administrator to support our administrative and business development activities. The role focuses on managing company documents, maintaining records, and assisting with tender and proposal submissions.

Key responsibilities

• Maintain and organize company documents, records, project portfolios, and reference lists.
• Update company profiles, project sheets, presentations, brochures, and other business documents.
• Coordinate with technical teams and other departments to collect required information and supporting documents.
• Provide administrative support for the preparation and submission of tender and proposal packages.
• Maintain proposal databases, pre‑qualification documents, and bid records.
• Assist with client registrations and pre‑qualification requirements.
• Ensure all documents are properly formatted and comply with company standards.
• Monitor tender portals and keep records of available opportunities and submitted bids.
• Prepare correspondence, reports, presentations, and other administrative documents.
• Organize and archive proposal documents, tender results, and related records.
• Support the coordination of meetings, events, exhibitions, and business development activities.
• Perform general administrative and document‑control duties as assigned by management.

Required profile

• Bachelor's degree in Business Administration, Marketing, or a related field.
• 1–3 years of experience in administration, document control, proposal support, or related functions.
• Strong organizational and document‑management abilities.
• Excellent written and verbal communication skills in English; Arabic is an advantage.
• Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint