Executive Assistant – Corporate & Institutional Banking

About the role

We are seeking a proactive Executive Assistant to support the Corporate & Institutional Banking division. The role involves managing complex calendars, coordinating high‑level meetings, and handling a wide range of administrative and logistical tasks to ensure smooth operations.

Key responsibilities

• Arrange, record, and manage appointments and calendars for senior banking leaders.
• Organise meetings, book rooms or off‑site venues, and follow up on bookings and payment approvals.
• Prepare meeting agendas, presentations, and tools; attend meetings, take minutes, and track action items.
• Coordinate department gatherings, travel itineraries, and group visit logistics.
• Manage customer events in collaboration with marketing and relationship managers.
• Maintain filing systems, email action tracking, and key contact databases.
• Handle personal and corporate expense processing, credit‑card settlements, and payment follow‑ups.
• Oversee office supplies, facilities requests, and office maintenance.
• Support new‑hire onboarding logistics and monitor office space utilisation.
• Assist with personal requirements such as driver management, vehicle maintenance, and route planning.

Required profile

• Minimum 5 years of experience in executive support or administrative coordination.
• Proven ability to manage multiple priorities and logistics in a fast‑paced environment.
• Excellent written and verbal communication skills.
• Highly organised, detail‑oriented, and capable of multi‑tasking with strong follow‑up abilities.

Required skills

• Strong written and verbal communication.
• Advanced organisational and time‑management abilities.
• Proficiency in handling travel arrangements, expense reporting, and office logistics.