Executive Assistant

About the role

We are looking for a proactive Executive Assistant to provide high‑level administrative support to senior leaders. The role involves managing day‑to‑day office operations, ensuring smooth communication, and coordinating logistics for meetings and events.

Key responsibilities

• Manage and organise executive calendars, scheduling appointments and meetings.
• Arrange travel, including booking taxis and other transportation for executives.
• Answer phones, screen calls and direct them to the appropriate person or department.
• Take accurate notes during meetings and distribute minutes as needed.
• Book meeting rooms, order lunches, and coordinate catering for meetings.
• Perform general administration duties such as filing, scanning, and faxing documents.
• Maintain tidy office spaces and ensure supplies are stocked.
• Send out mail, respond promptly to email requests, and sort incoming mail into appropriate categories.
• Create presentations and compile market research information.
• Organise events, workshops, and conferences.

Required profile

• Proven experience managing calendars and travel arrangements for senior staff.
• Strong organisational abilities and attention to detail.
• Excellent written and verbal communication skills.

Required skills

What we offer

• Opportunity to work closely with senior leadership.
• Dynamic office environment with diverse responsibilities.