Executive Assistant & Recruitment Operations Coordinator

About the role

SylvCare Talent, a boutique healthcare executive search firm, is looking for a highly organized Executive Assistant & Recruitment Operations Coordinator to support the Managing Partner and streamline recruitment processes. This remote position is based in Egypt and focuses on reducing administrative load so the Managing Partner can concentrate on business development and client acquisition.

Key responsibilities

• Coordinate physician recruitment projects from sourcing to interview stage.
• Collect and verify candidate documents such as CVs, licenses, and credentialing files.
• Maintain and update ATS, CRM, and internal tracking systems.
• Schedule interviews, manage communication between physicians and clients, and prepare submission packs.
• Format physician CVs to SylvCare branding standards and create executive summaries.
• Provide executive support: calendar management, travel arrangements, meeting agendas, and follow‑up notes.
• Support business development by maintaining client databases, researching healthcare organizations, and assisting with LinkedIn content.
• Develop and maintain SOPs, templates, and process improvements across all assignments.

Required profile

• Highly organized and detail‑oriented.
• Strong ownership, follow‑through, and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication skills.

Required skills