Executive Secretary

About the role

dubizzle Egypt is looking for a highly organized and discreet Executive Secretary to provide comprehensive support to the CEO. This position ensures smooth daily operations, efficient scheduling, and professional representation of the CEO’s office across Egypt, the UAE, and international locations.

Key responsibilities

• Manage the CEO’s complex calendar, schedule meetings, and coordinate travel itineraries (flights, visas, accommodation, local transport).
• Prioritize and resolve scheduling conflicts, prepare agendas, minutes, and follow‑up action items.
• Act as the first point of contact for the CEO, screening calls, emails, and correspondence.
• Draft, review, and proofread official communications, reports, and presentations.
• Maintain confidential files, records, and documents both electronically and physically.
• Handle expense claims, approvals, and reimbursements.
• Coordinate with internal teams and external stakeholders on behalf of the CEO.
• Support special projects with research, data collection, and briefing material preparation.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field.
• 5+ years of experience as an executive assistant or secretary supporting C‑level executives.
• Excellent written and verbal communication skills in English and Arabic.
• Strong organizational abilities, attention to detail, and capacity to multitask under pressure.
• High level of integrity, discretion, and professionalism.
• Flexibility to travel occasionally and adapt to changing priorities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Familiarity with digital collaboration tools