Executive Secretary to the Chairman of the Board of Trustees

About the role

The City University of Cairo is looking for a highly professional Executive Secretary to support the Chairman of the Board of Trustees. This role provides comprehensive administrative assistance, ensuring smooth coordination of board activities and executive communications.

Key responsibilities

• Manage the Chairman’s calendar, appointments, meetings and travel logistics.
• Draft, review and handle official correspondence and reports in English.
• Coordinate Board of Trustees meetings, prepare agendas, record minutes and follow‑up on actions.
• Serve as liaison between the Chairman and internal/external stakeholders.
• Organise executive meetings, conferences and official events.
• Maintain confidential records and sensitive information with utmost discretion.
• Prepare presentations, briefing materials and executive reports.
• Monitor action plans and ensure timely follow‑up on key initiatives.

Required profile

• Bachelor’s degree in Business Administration, Communications, Languages or a related field.
• Minimum 5 years experience as an Executive Secretary or Executive Assistant supporting senior leadership.
• Native‑level English communication skills, both written and spoken.
• Strong organisational, multitasking and time‑management abilities.
• Professional appearance and executive‑level etiquette.
• High degree of confidentiality, professionalism and attention to detail.

Required skills

• Advanced proficiency in Microsoft Office Suite.