Junior Front Office Executive (Law Firm)

About the role

We are looking for a professional, customer‑focused Junior Front Office Executive to be the first point of contact for visitors, clients, and employees at our law firm. You will ensure a welcoming atmosphere while supporting the smooth day‑to‑day operation of the office.

Key responsibilities

• Greet and assist visitors, clients, and guests courteously.
• Manage incoming calls, emails, and correspondence, routing them to the appropriate departments.
• Maintain visitor records, access logs, and reception documentation.
• Coordinate meeting‑room bookings and assist with meeting arrangements.
• Handle incoming and outgoing mail, courier services, and deliveries.
• Support administrative tasks such as data entry, filing, document preparation, and record management.
• Keep the reception area and common office spaces organized and presentable.
• Collaborate with internal departments to facilitate smooth office operations.
• Monitor office supplies and raise purchase requests when needed.
• Assist in organizing company events, meetings, and employee activities.
• Address routine inquiries and escalate complex issues appropriately.

Required profile

• Bachelor's degree or diploma in Business Administration, Hospitality, Commerce, or a related field.
• 1–3 years of experience in front‑office, reception, customer service, or administrative roles.
• Professional appearance and a customer‑oriented attitude.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Ability to maintain confidentiality and handle sensitive information.
• Attention to detail and problem‑solving skills.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).