Personal Assistant - Executive Director

About the role

We are looking for a highly poised, articulate, and exceptionally organized Personal Assistant to provide one‑to‑one support to our Executive Director. This dual‑capacity role blends executive support with personal assistance, acting as the gatekeeper and trusted confidante for both corporate and private matters.

Key responsibilities

• Manage and optimise the Executive Director’s daily calendar, anticipating conflicts and prioritising high‑value engagements.
• Draft, edit, and review high‑level emails, reports, and presentations; serve as primary contact for internal and external stakeholders.
• Coordinate complex international and domestic business travel, including flights, visas, ground transport, and luxury accommodations.
• Oversee personal schedules, family obligations, private appointments, and lifestyle management duties.
• Handle personal travel arrangements, holiday bookings, and accommodation logistics.
• Manage ad‑hoc personal requests, event planning, gifting, and VVIP festival logistics such as talent accommodation tracking and guest‑list coordination.

Required profile

• Minimum 5 + years of proven experience as a Personal Assistant or Executive Assistant supporting C‑suite executives or high‑net‑worth individuals.
• Near‑native fluency in written and spoken English; additional languages (e.g., Arabic) are a strong asset.
• Exceptional personal presentation, grooming, and professional etiquette.
• High flexibility and willingness to travel frequently on short notice, with 24/7 availability.
• Absolute discretion and a proactive, forward‑thinking mindset.

Required skills

• High proficiency in Microsoft Word
• High proficiency in Microsoft Excel
• High proficiency in Microsoft PowerPoint
• Strong competence with calendar management tools