Procurement Officer

About the role

The Procurement Officer handles procurement for assigned country offices, from reviewing requests to delivery and contract closure, ensuring compliance with ICARDA procurement procedures, donor requirements, ethical standards and local regulations. The role covers routine and complex purchases, including transactions above USD 30,000, and involves supplier management, contract administration and international shipping and customs coordination. It reports to the Procurement Specialist and is based in Cairo, Egypt.

Key responsibilities

• Manage routine, higher-value and complex procurement of goods, services and works, including transactions above USD 30,000, using the applicable procurement methods and approval requirements.
• Handle end-to-end procurement: sourcing, bidding, bid analysis, evaluation, award recommendations, purchase orders, delivery follow-up and contract closure.
• Prepare and issue RFQs, RFPs and tenders, and respond to supplier questions with requesting teams.
• Support procurement plans, clarify requirements and specifications, and ensure timely delivery of contracted goods and services.
• Coordinate delivery confirmation and Goods Receipt Notes, and match purchase orders, invoices and delivery records.
• Conduct market research, keep supplier records current in Unit4 ERP, support supplier vetting and risk assessments, and monitor supplier performance.
• Arrange imports and exports with freight forwarders, shipping agents and customs brokers, track shipments, and check invoices and documents against agreed Incoterms.
• Maintain procurement and contract files, support audit responses, and advise staff on procurement procedures and donor conditions.
• Provide procurement cover during the Procurement Specialist's absence and guide Procurement Assistants, new staff and interns.

Required profile

• Bachelor's degree in Logistics, Supply Chain, Commerce, Business Administration or another relevant field.
• At least 3 years of relevant procurement experience, preferably with an international organization or on donor-funded projects.
• Very good Arabic and English, written and spoken.
• Ability to work under pressure, prioritize several requests and solve problems independently.

Required skills

• Practical knowledge of international shipping, customs documentation and Incoterms.
• Sourcing, bid evaluation, contracts, supplier management and procurement controls.
• Advanced working knowledge of ERP systems, preferably Unit4, with good Excel and record-keeping skills.

What we offer

• Competitive salary, medical insurance, 30 days of annual leave, five months' maternity leave and 15 days' paternity leave.
• Initial 3-year contract, renewable subject to continued need and satisfactory performance, with a 3-month probation.