Senior Administrative Specialist

About the role

The Senior Administrative Specialist will lead daily administrative operations, ensuring smooth office coordination and efficient support services across the organization.

Key responsibilities

• Manage and oversee daily administrative operations and office coordination activities.
• Prepare, review, and maintain reports, records, contracts, and administrative documentation.
• Coordinate communication between departments to enhance operational efficiency.
• Supervise facilities and support services, including maintenance, housekeeping, security, catering, and office supplies.
• Monitor and evaluate service providers to ensure compliance with company standards and quality.
• Lead and coordinate employee transportation operations across multiple locations and shifts.
• Communicate with transportation vendors, supervisors, and drivers to ensure timely services.
• Maintain and analyze transportation schedules, attendance records, routing plans, and related reports.
• Handle administrative support requests from management and cross‑functional teams.
• Identify process‑improvement opportunities and support implementation of best practices.

Required profile

• Bachelor’s degree in business administration or a related field.
• 2‑3 years of experience in administration, office management, or transportation coordination.
• Previous experience in FMCG or manufacturing environments is highly preferred.
• Strong background in managing employee transportation operations and vendor coordination.
• Excellent command of written and spoken English.
• Strong organizational, communication, and problem‑solving abilities.
• Ability to manage multiple priorities and work effectively under pressure.
• High attention to detail and professionalism in handling confidential information.

Required skills

• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Outlook.