Virtual Executive Assistant (Remote)

About the role

We are seeking a proactive Virtual Executive Assistant to provide high‑level administrative support to our executive team. Working remotely, you will ensure schedules run smoothly, communications are managed efficiently, and daily operations are well‑organized.

Key responsibilities

• Manage executive calendars, schedule meetings, appointments, and set reminders.
• Handle incoming emails and communications, prioritize and respond as appropriate.
• Coordinate internal and external correspondence on behalf of executives.
• Track tasks, deadlines, and priorities to ensure timely completion.
• Organize and follow up on action items from meetings and communications.
• Document and track all activities accurately.
• Arrange meeting logistics, prepare agendas, materials, and virtual setups.
• Take meeting notes and distribute summaries or action items.
• Plan travel, accommodations, and itineraries when required.
• Prepare, format, and organize documents, reports, and presentations.
• Maintain organized digital files and assist with data entry and information management.

Required profile

• Strong verbal and written communication skills in English.
• Previous administrative, executive assistant, or coordination experience preferred.
• Excellent organizational and time‑management abilities.
• High level of discretion and professionalism handling sensitive information.
• Ability to multitask and manage competing priorities.
• Self‑motivated, independent, and comfortable working remotely.
• Adaptable and responsive to changing priorities.

Required skills

What we offer

• Competitive compensation based on experience.
• Performance‑based incentives and recognition.
• Flexible remote working environment.
• Opportunities for professional growth and advancement.
• Ongoing training and development support.
• Collaborative and supportive team culture.