Admin & Facilities Coordinator – 6th Oct Plant & New Cairo

About the role

Provide structured administrative support to management and oversee facilities operations across the 6th October plant and New Cairo office, ensuring smooth office and plant functions.

Key responsibilities

• Schedule management, travel arrangements, and preparation of presentations, reports and correspondence for senior management.
• Process facility‑related invoices, match them to purchase orders, and coordinate with Finance for timely payment.
• Manage pantry, office supplies and courier shipments, ensuring timely replenishment and accurate documentation.
• Coordinate general facility upkeep, minor repairs, cleaning services and liaise with Maintenance, Procurement and HSE teams.
• Handle employee meal‑allowance requests and support planning for future on‑site catering.
• Oversee employee transportation services, vendor contracts and conduct satisfaction surveys to improve service quality.
• Prepare meeting rooms and support leadership visits, including AV setup, catering and visitor logistics.

Required profile

• Bachelor's degree or diploma in Business Administration or a related field.
• 3‑5 years of experience in administration or facilities‑support coordination, including vendor management and invoice processing.
• Proven ability to support senior management with scheduling, travel and presentation preparation.
• Experience coordinating services across multiple locations (office and plant).

Required skills

• Advanced MS Office skills (Excel, Word, PowerPoint) for reporting and documentation.
• Working knowledge of AI tools such as Claude and ChatGPT.