Administrative Assistant

About the role

The school is seeking an Administrative Assistant to provide high‑level support to its principals. This position involves managing confidential information, coordinating communications, and ensuring smooth day‑to‑day operations for the school leadership team.

Key responsibilities

• Manage principals’ calendars, schedule meetings, and coordinate appointments.
• Prepare agendas, presentations, reports, and briefing documents.
• Handle confidential and sensitive information with discretion.
• Draft, translate, and review correspondence in German and English.
• Attend meetings, take accurate minutes, and follow up on action items.
• Support coordination with the Board, educational authorities, and partner organisations.
• Track deadlines, commitments, and strategic initiatives led by the principals.
• Assist in planning and executing school events, official visits, and high‑level meetings.
• Prepare documentation for inspections, audits, or official submissions.
• Maintain organized filing systems, both digital and physical.

Required profile

• Bachelor’s degree in Business Administration, Education, Languages, or a related field.
• Fluent in German (spoken and written) – mandatory.
• Fluent in English (spoken and written).
• 3–5 years of experience in an executive assistant, administrative, or similar role.
• Previous experience in a school or educational institution is a strong advantage.

Required skills