External Administrative Assistant

About the role

As a Site Administrator at Siemens Energy, you will ensure the smooth and efficient operation of site administrative activities. You will provide comprehensive support to site management and project teams, handling schedules, documentation, communication, and logistics in a dynamic environment.

Key responsibilities

• Manage calendars, meeting schedules, and travel arrangements for site leadership and project teams.
• Prepare reports, presentations, correspondence, and meeting minutes to support business and operational activities.
• Coordinate site administrative activities and maintain organized office records and documentation.
• Support onboarding processes, visitor management, and logistics coordination to ensure a positive site experience.
• Maintain document control systems and filing structures in compliance with company standards.
• Act as a focal point for internal and external communications, ensuring timely and professional responses.
• Assist site management with day‑to‑day administrative, coordination, and organizational tasks.

Required profile

• Bachelor's degree in Business Administration, Office Management, or a related field.
• 3‑5 years of experience in an administrative, executive assistant, office coordination, or site support role.
• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced site environment.
• Excellent written and verbal communication skills with a professional, customer‑focused approach.
• High attention to detail, strong problem‑solving capabilities, and the ability to maintain confidentiality.
• Experience with document control, record management, and administrative support within an industrial or engineering environment is preferred.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).