Procurement Assistant

About the role

The Procurement Assistant will support the Regional Office for the Middle East and North Africa (ROMENA) of UNODC, working under the direct supervision of the Administrative and Finance Officer/Operations Manager and overall supervision of the Representative, ROMENA.

Key responsibilities

• Review, record and prioritize purchasing requests, assist requisitioners with scope of work and specifications.
• Identify and recommend procurement sources, interview potential suppliers.
• Prepare tender documents (ITB, RFP, RFQ) and manage the receipt and preliminary evaluation of quotations, bids or proposals.
• Assist in drafting purchase orders and contracts, including recurring orders for services.
• Maintain relationships with UNODC vendors and support vendor registration in UNGM and Umoja systems.
• Compile abstracts of offers, evaluate cost, quality, delivery time and other terms.
• Enter negotiations under guidance of Procurement Officers and finalize purchase orders for approval.
• Resolve issues with delivered goods, including discrepancies and returns.
• Maintain internal databases, track contractual agreements and inform users of obligations.
• Research market information on suppliers, commodities and new product specifications.

Required profile

• Ability to work under the supervision of the Administrative and Finance Officer/Operations Manager.

Required skills

• Familiarity with UNGM procurement portal.
• Experience using the Umoja financial and procurement system.