Admin Coordinator, Facility & Administration

About the role

We are looking for an Admin Coordinator to support the Facility & Administration department of a leading high‑technology automotive supplier. The role ensures smooth daily operations, manages documentation and assists with international shipment coordination while promoting a safe and ergonomic workplace.

Key responsibilities

• Provide day‑to‑day administrative support to keep department processes running efficiently.
• Prepare, maintain and organise records, reports, presentations and other documentation.
• Coordinate inbound and outbound international shipments, working with logistics providers, customs brokers and internal stakeholders.
• Prepare, review and follow up on shipment documentation and monitor status until delivery.
• Communicate shipment updates, delays and operational issues to relevant parties.
• Arrange workplace ergonomic assessments and track corrective actions and equipment requests.
• Maintain asset, office equipment and inventory records.
• Support internal and external audits by providing accurate and up‑to‑date documentation.
• Perform additional tasks assigned by the Department Manager.

Required profile

• Bachelor’s degree in Business Administration, Logistics, Supply Chain or a related field.
• 3–5 years of experience in administrative and operational coordination, including shipment follow‑up.
• Experience with international inbound and outbound shipments is preferred.
• Basic knowledge of workplace ergonomics and health‑and‑safety practices.
• Strong organisational, planning and multitasking abilities.
• Excellent communication and stakeholder‑management skills.
• Very good command of written and spoken English.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint