Admin Facilities Senior Officer

About the role

The Admin Facilities Senior Officer is responsible for ensuring that all company premises and branches operate safely, efficiently, and are well‑maintained. This role serves as the main point of contact for facility‑related requests, complaints, and maintenance issues.

Key responsibilities

• Manage day‑to‑day facility operations across all locations, including housekeeping, cleaning, pest control, and general maintenance.
• Coordinate preventive and corrective maintenance for HVAC, electrical, plumbing, fire‑fighting systems, generators, furniture, branding, and other assets.
• Oversee vendor relationships, contracts, and service‑level agreements with facility management providers, landlords, and service partners.
• Handle procurement and replenishment of facility supplies such as kitchen consumables and maintenance materials.
• Administer facility‑related expenses, including rent, utilities, parking, telecommunications, and other operational costs.
• Conduct regular site inspections, branch visits, and audits to assess conditions and identify improvement opportunities.
• Support office moves, renovations, workplace enhancements, and space‑management initiatives.
• Coordinate catering, logistics, and other arrangements for meetings, events, and employee activities.
• Prepare reports, budgets, and operational updates while driving continuous‑improvement initiatives.

Required profile

• Bachelor’s degree in Business Administration, Facility Management, or a related field.
• 2–4 years of experience in facilities management, administration, or workplace services.
• Strong organizational, communication, and problem‑solving abilities.
• Ability to manage multiple priorities and work effectively with internal and external stakeholders.

Required skills

• Proficiency in Microsoft Office applications.