Administration Coordinator – Facility & Administration

About the role

The Administration Coordinator will support Valeo's Admin & Facility team by managing all aspects of domestic and international travel for employees. This contractor position ensures travel arrangements align with company policies, budgets, and operational needs.

Key responsibilities

• Coordinate domestic and international travel bookings, including flights, hotels, transportation, and visas where applicable.
• Ensure all travel arrangements comply with Valeo’s travel policies and budget constraints.
• Manage travel requests, approvals, and create detailed itineraries.
• Liaise with travel agencies, airlines, and hotels to secure optimal rates and services.
• Support travelers with changes, cancellations, and emergency travel requirements.
• Maintain accurate travel records and related expense documentation.
• Provide periodic travel reports and insights to management.
• Communicate travel guidelines and updates to employees.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Minimum of 3 years of proven experience in administration or similar roles.
• Outstanding organizational and communication abilities.
• Strong supplier negotiation and relationship‑management skills.
• Customer service or hospitality experience is a plus.
• Problem‑solving aptitude, attention to detail, and flexibility.
• French language proficiency is an advantage.

Required skills