Administration Section Head – Lead Office Operations

About the role

The Administration Section Head leads the administration team and ensures smooth day‑to‑day office operations. This position oversees facilities management, workplace readiness, administrative services, business travel, vendor relationships, and continuous process improvements to maintain an efficient, safe, and well‑organized work environment.

Key responsibilities

• Manage company facilities, maintenance activities, utilities, and infrastructure while ensuring compliance with health, safety, and environmental standards.
• Ensure all offices and operational sites are fully prepared and operational, including furniture, utilities, security, and sanitation.
• Supervise administration staff (office boys, cleaning, and security teams) and monitor their performance.
• Oversee office supplies and administrative inventory, ensuring timely procurement and effective inventory control.
• Manage company business mobile lines, including allocation, usage monitoring, and cost control.
• Coordinate employee business travel arrangements, including flights, hotels, visas, transportation, and documentation.
• Manage relationships with vendors and service providers, monitor service quality, and support contract renewals and negotiations.
• Prepare regular reports on administration, facilities, maintenance, travel, and operational performance.
• Develop and improve administration policies, procedures, and processes to enhance workplace efficiency and employee experience.

Required profile

• Bachelor's degree in Business Administration, Facilities Management, Engineering, or a related field.
• 5–8 years of experience in administration, facilities management, or workplace operations.
• Proven experience leading administration teams and managing external service providers.
• Strong knowledge of facilities management, workplace operations, and business travel coordination.

Required skills