Administration Specialist

About the role

The Administration Specialist provides comprehensive administrative support to ensure smooth project site operations. This role coordinates daily administrative tasks, facility services, transportation, accommodation, and vendor activities while maintaining compliance with company policies and health, safety, and environmental standards.

Key responsibilities

• Deliver daily administrative support for project sites, including filing, record keeping, and correspondence.
• Manage site facilities, office spaces, accommodation, and employee welfare services, coordinating maintenance and service providers.
• Organise employee transportation schedules and arrange camp or accommodation services for on‑site personnel.
• Coordinate with suppliers, contractors, and service providers, tracking purchase and service requests and monitoring vendor performance.
• Maintain accurate documentation of administrative transactions, prepare periodic reports, and support internal and external audits.
• Serve as the primary point of contact for employee administrative inquiries, facilitate onboarding, and assist with internal communications and site events.
• Ensure adherence to HSE requirements, report administrative risks, and participate in site audits and inspections.

Required profile

• Strong organisational and multitasking abilities.
• Excellent communication skills for interacting with employees, vendors, and internal teams.
• Experience in administrative support within a project or site‑based environment.
• Knowledge of health, safety and environmental compliance procedures.

Required skills