Administrative Assistant

About the role

The Administrative Assistant supports the Country Office’s daily operations under the guidance of the Administrative Associate and Administrative Analyst. The role focuses on travel, logistics and procurement processes, ensuring compliance with UN/UNDP policies and delivering high‑quality administrative services.

Key responsibilities

• Ensure all administrative activities comply with UN/UNDP rules, regulations and internal SOPs.
• Maintain office stationery inventory, distribute supplies and keep accurate logs.
• Support procurement by preparing RFQs, ITBs, RFPs, receiving quotations, evaluating bids and preparing purchase orders.
• Arrange shipments, customs clearance and prepare related documentation for UNDP shipments.
• Act as buyer in the ERP system, processing purchase orders and related transactions.
• Coordinate travel and hotel reservations, review travel‑related purchase orders and prepare travel authorizations.
• Assist staff and dependents with visa, identity‑card and other document requests in line with UN requirements.

Required profile

• Under supervision of senior administrative staff, with a client‑oriented and results‑driven attitude.
• Familiarity with UN/UNDP administrative rules and procedures.
• Experience in handling procurement, logistics and travel arrangements.

Required skills

• Proficiency with an Enterprise Resource Planning (ERP) system for buyer functions.